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Title
Text copied to clipboard!Document Control Clerk
Description
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We are looking for a detail-oriented Document Control Clerk to join our team. The Document Control Clerk plays a crucial role in ensuring that all company documents are properly managed, organized, and maintained in accordance with company policies and regulatory requirements. This position is responsible for the accurate filing, retrieval, and distribution of documents, both in physical and electronic formats. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently as well as part of a team.
As a Document Control Clerk, you will be responsible for maintaining document control systems, ensuring that all documents are up-to-date and easily accessible to authorized personnel. You will also be tasked with tracking document versions, managing document approval workflows, and ensuring compliance with company and industry standards. Your role will involve collaborating with various departments to ensure that documentation is accurate, complete, and properly stored.
Key responsibilities include receiving and processing incoming documents, scanning and indexing files, distributing documents to relevant stakeholders, and maintaining document logs. You will also be responsible for archiving obsolete documents and assisting with audits and inspections as needed. The Document Control Clerk must be able to handle confidential information with discretion and maintain a high level of accuracy in all tasks.
To be successful in this role, you should have excellent communication skills, proficiency in document management software, and a strong understanding of document control procedures. Previous experience in a similar role is preferred, but not required. A high school diploma or equivalent is required, and additional training or certification in document management is a plus.
If you are organized, reliable, and committed to maintaining the integrity of company records, we encourage you to apply for the Document Control Clerk position.
Responsibilities
Text copied to clipboard!- Maintain and update document control systems.
- Receive, process, and distribute company documents.
- Scan, index, and file physical and electronic documents.
- Track document versions and manage approval workflows.
- Ensure compliance with company and regulatory standards.
- Archive obsolete documents and maintain document logs.
- Assist with audits and inspections.
- Collaborate with other departments to ensure documentation accuracy.
- Handle confidential information with discretion.
- Respond to document retrieval requests in a timely manner.
Requirements
Text copied to clipboard!- High school diploma or equivalent.
- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Proficiency in document management software.
- Ability to handle confidential information.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Previous experience in document control is a plus.
- Basic computer skills, including Microsoft Office.
- Ability to prioritize tasks and meet deadlines.
Potential interview questions
Text copied to clipboard!- Do you have experience with document management systems?
- How do you ensure accuracy when handling large volumes of documents?
- Describe a time you managed confidential information.
- Are you comfortable working independently and as part of a team?
- What steps do you take to organize and prioritize your work?
- Have you assisted with audits or inspections before?
- What document management software are you familiar with?
- How do you handle tight deadlines?
- Describe your experience with electronic and physical filing systems.
- Why are you interested in this position?
